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Abstract Submission Overview

Abstract Submission Overview

Abstract Submission & Deadlines

The abstract submission deadline is 23:59 pm Central Daylight Time on 7 October 2011 (04:59 Greenwich Mean Time on 8 October 2011). In order for scheduling to be completed in a timely manner, all Internet and mailed submissions must be received by this date. (Mailed submissions must be sent in advance so they are received, not postmarked, by this date.) Stated guidelines and procedures must be followed exactly; if not, your paper will not be accepted. Abstracts can be submitted as follows:

If you are not able to submit your abstract by one of these two methods, please contact Lynda West at 254-776-3550, or via e-mail at lyndaw@sgmeet.com.

Abstract Submission Requirements

An abstract submission fee of $60.00 USD for professional category or $30.00 USD for student category is required for each submission, along with a fully paid registration. This fee is non-refundable should it later be determined you are not able to attend and make your presentation. However, registration fees are refundable under the registration guidelines.

All persons wishing to contribute an abstract must complete a registration form with payment for the abstract submission fee and full registration fee when submitting their abstract. Abstracts will not be accepted if payment for the one-day registration fee only is submitted. Only one paper per first author will be accepted. An abstract submission fee and registration fee paid by the presenting author must accompany each paper accepted. Poster presentations are strongly encouraged. To maximize one-on-one interactions, posters will be available for viewing the entire week, and specific poster sessions will be scheduled not in conflict with oral presentations. All abstract submissions will be considered for poster presentation. Please keep in mind it may be necessary to accept for poster presentation some abstracts submitted for oral presentation and, likewise, those who submit abstracts for poster presentation may be asked to make an oral presentation.

Originals, diskettes, and Internet submissions, along with their accompanying registrations, must be received by the submission deadline of 23:59 pm Central Daylight Time on 7 October 2011 (04:59 Greenwich Mean Time on 8 October 2011). As noted previously, an author’s abstract and registration must be received at the same time regardless of how the abstract is submitted.

Second Submission to an Education Session

The organizing committee encourages the submission of a second abstract if you would like to submit to an education, outreach or policy session (categories 10 and 11). There are no fees required if this is a second abstract. The second submission may be a poster instead of another oral presentation.

Specially designated overview presenters may be allowed to submit a second scientific abstract. For additional information, please contact Lynda West at 254-776-3550, or via e-mail at lyndaw@sgmeet.com.

Session Topic Codes

To assist the organizing committee in assigning your abstract to an appropriate session, you should use the session codes and enter your first, second, and third choices under the Session Topic Code portion of the abstract form. All three choices must be indicated in order for your abstract to be considered. Be sure to include the complete code for the appropriate session. While every attempt will be made to accommodate your session requests, the committee cannot guarantee your abstract will be placed in any of the sessions chosen. Priority is given to the overall scientific program and, therefore, final placement is solely at the discretion of the organizing committee.

Previewing Abstracts

When you submit your abstract, you will receive a confirmation and will be given a login and password for making necessary corrections. Please check your abstract for errors after you submit.

Author Notification

Presenting authors will receive electronic confirmation when the abstract and registration are received and will receive confirmation in this same manner when the abstract is accepted and assigned. Accepted abstracts will be posted on the website after the scientific program schedule has been determined. If confirmation and notification by electronic means are not possible, please indicate an alternate method of notification when you submit your abstract.

Additional Charges to Authors

Any author who submits an abstract on a disk and then also submits via the Internet will be charged a non-refundable duplicate submission fee of $60.00 USD professional category/$30.00 USD student category.

An author who submits the same abstract more than once via the Internet will be charged a non-refundable duplicate submission fee of $60.00 USD professional category/$30.00 USD student category.

Likewise, any author who submits an abstract and then resubmits the same abstract with revisions or changes or sends in a request for the appropriate changes to be made will be charged a non-refundable abstract change fee of $60.00 USD professional category/$30.00 USD student or early career category.