Information for Presenters

Information for ICRS Session Chairs

  • All oral presentations must be preloaded into the audio visual company's computer prior to your session. Presenters will be provided with instructions on uploading their presentations in advance of the meeting via an FTP site and for submitting their presentations on site.
  • All oral presentations will need to be submitted prior to the talk.
  • All oral presentations will need to be submitted in Room 304 A at the Hawaii Convention Center. This is the Presentation Room for the meeting. This room will be staffed and run by audio visual technicians. Presenters may submit their presentations in this room beginning at 12:00 on Sunday, 19 June 2016. Please note: If a presentation is on Monday, please instruct the author to go to the presentation room on Sunday during the hours specified to submit hir or her talk.
  • The AV technicians will be able to handle presentations that are prepared on both PCs and Macs. The preferred format for presentations is PowerPoint (.ppt) or (.pptx) . Individuals using Apple Keynote should bring their files directly to the Speaker/Presentation Room to have them correctly transferred.
  • The AV technicians will preload the talks for your session into the computer in your room.
  • Presenters will not be able to use their own computers or other media devices for their presentations.
  • Internet access will not be available for presentations.
  • Each meeting room will be set and ready for your session. Rooms will have a projector, screen, laptop computer, sound system, lectern, hardwired lectern microphone, timer, and laser pointer.
  • Talks are scheduled in 15-minute time slots. We strongly encourage a presentation of no more than 12 minutes to allow three minutes for questions from the audience. Tutorial talks are 30 minutes. The time limit on talks will be strictly enforced to facilitate movement between sessions.
  • You also will have a student volunteer to assist you with your session. They will have information about the AV equipment, lights, troubleshooting, etc. If additional help is needed, simply send your student volunteer to the conference registration desk, and we will send an AV technician to your room to assist you.
  • As a session chair, your job is to introduce your session and your presenters and to keep your session on time. It is very important that all talks begin and end at the time shown in the program. Do not move up talks, run over, or change the order of the talks. If you have a cancellation, please use this time for discussion, summary or adjourn your session for that time period.
  • You may review your current program schedule by going to and selecting your session.
  • Program changes will be posted on the web site and included in the mobile app. A conference program addendum will be posted during the meeting and will show the most recent cancellations, changes in presenting authors, or scientific program revisions. Presenters have been instructed to also notify their session chairs when cancelling.
  • Posters will be displayed in Kamehameha Exhibit Hall 1 at the Hawaii Convention Center. They will be organized in session groupings for the entire meeting to maximize opportunities for viewing. Be sure to encourage those in your session to attend the poster presentations.
  • As a session organizer, you must be registered for the meeting if you are going to attend. If you have not already done so, you may register online any time between now and the meeting at:
  • If your plans or personal obligations have changed and you will not be able to attend the meeting, please let us know. You need to make sure that your session is covered during the meeting. If you do not have co-chairs who are attending the meeting, please make arrangements for another participant or for a presenter in your session to act as chair.