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Poster Presentation Guidelines

Poster sessions are an important component of CERF conferences and provide participants with a valuable opportunity to share their research and network. Please read these instructions carefully to help ensure your presentation is a success. These guidelines are also available as a PDF at http://www.sgmeet.com/cerf2013/files/CERF_2013_Poster_Presentation_Guidelines.pdf.

Location & Schedule

Posters at CERF 2013 will be on display in the Grand Hall for the duration of the conference. Set-up will take place on Monday, November 4 from 10:00 am to 4:00 pm and teardown will occur on Thursday, November 7 from 4:00 pm to 5:00 pm.

Each poster will be assigned a number and location in the Grand Hall. Assignments, mounting hardware and a map will be provided at registration. The location of your poster will also be advertised in the conference program and on a map in the poster hall.

The Grand Hall will be open to conference attendees from:

6:00 pm – 10:00 pm on Sunday, November 3
9:45 am – 7:30 pm on Monday, November 4
9:45 am – 7:30 pm on Tuesday, November 5
9:45 am – 7:30 pm on Wednesday, November 6
9:45 am – 4:00 pm on Thursday, November 7

Poster Sessions are scheduled for:

5:00 pm – 7:00 pm on Monday, November 4
5:00 pm – 7:00 pm on Wednesday, November 6

Poster session assignments were included with abstract acceptance notices. Presenters are asked to stand by their poster during their assigned presentation time and are also encouraged to be present during coffee breaks, lunch hours, etc. Our goal is to give your presentation as much exposure as possible so you can make the most of your participation at CERF 2013. If you cannot be present during your assigned time, please put a note by your poster stating when you will be available to answer questions.

Dimensions

Each poster will be displayed on 8-foot (2.44-meters) wide by 4-foot (1.22-meters) high boards with a 2-inch (5.08-centimeter) metal frame around the perimeter.  Posters should not exceed 91-inches (231.14-centimeters) wide by 45-inches (114.3-centimeters) tall to fit within those dimensions. Mounting hardware will be provided.

Recommendations

Keep content simple and provide a clear message in text that is large enough to read from a distance. Further details can be provided in discussions with attendees or via a handout that also includes your contact information. Two good resources for preparing posters include:

There is no electricity available at individual poster stations. If you intend on using a tablet, laptop or other electronic device during your presentation, please be sure the batteries are fully charged prior to your presentation time.

Special Requests

Small tables (24-inches x 24-inches x 30-inches high) are available from the conference decorator, GES, at a cost of $107. Please contact the following GES representative directly if you would like to have one at your poster station.

Tina Carriere, Senior Account Manager
Main: 619.498.6300   
Direct: 619.498.6745
Email: tcarriere@ges.com

Student Presentation Awards

Students can opt to have their oral and poster presentations judged for CERF Student Presentation Awards. Judges will be CERF 2013 attendees who have volunteered to assess student presentations within their field of expertise. It is strongly recommended that you take the judging criteria into consideration as you prepare your presentations.

Judging criteria can be found at https://www.sgmeet.com/cerf2013/files/CERF_2013-Student_Presentation_Judging_Form.pdf.

Prizes will be awarded for the following categories:

  1. Best Undergraduate Poster Presentation
  2. Best Undergraduate Oral Presentation
  3. Best Graduate Poster Presentation
  4. Best Graduate Oral Presentation

The awards ceremony will be held at the Close-out Party on the evening of Thursday, November 7. Judging forms with written feedback will be mailed to presenters after the conference.

Questions or concerns? Contact info@erf.org for more information.