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Coastal and Estuarine Research Federation 20th Biennial ConferenceEstuaries and Coasts in a Changing World1-5 November 2009, Portland, Oregon, USA

Instructions to Oral Presenters

Your presentations are essential to a successful CERF Conference, so please read these instructions carefully.

All morning presentations (i.e., before lunch) must be submitted by 6:00 pm the day before the presentation.

All afternoon presentations must be submitted by 12:00 PM the day of the presentation.

Each presenter will be given 12 minutes to present his or her work, followed by 3 minutes for questions.

Your Electronic Presentation

Presentations may be submitted in PowerPoint (.ppt) or PDF (.pdf) format. Please use the following format to name your presentation:

Day of the Week_ Session#_Time_First initial and last name.ppt (or .pdf)

For example, a PowerPoint file submitted by Jane Smith for a talk to be given on Monday during the SCI-011 session at 8:00am would be named Monday_011_ 800_jsmith.ppt.

This naming convention will simplify the sorting of presentations to the appropriate session rooms during the conference.

All presentations will be loaded onto conference equipment by conference staff prior to the sessions. No personal laptops will be used for presentations and no one is permitted to load his or her own presentation.

We recommend that you bring a backup copy of your presentation with you to CERF 2009, even if you uploaded it on-line prior to the conference. Bring your talk on a USB memory stick or a CD (memory stick is highly preferred).

PowerPoint files will be displayed on PCs using Microsoft Office 2007, so make sure your files are compatible with this software version. If you use a Mac or any program other than Microsoft Office 2007 to create your presentation, please test your presentation on a PC running Microsoft Office 2007 prior to the conference to ensure that your fonts and animations display correctly.

It is also highly recommended that you use standard fonts (Arial, Times New Roman, etc), and keep your total file size as small as possible by reducing the resolution of images.

Submitting Your Presentation

We strongly encourage you to submit your presentation on-line before you come to Portland by uploading your file at the presentation upload site. This will allow you to avoid standing in line to submit your presentation when you get to the conference.

You will need your Abstract Number to submit your talk on-line. You will be able to upload talks to the site until 5:00pm the evening before your assigned session. After 5:00pm, you will need to visit Computer Central to submit your presentation (see Computer Central/Speaker Ready Area Hours below).

Please submit your presentation on-line or by visiting Computer Central before the evening prior to your assigned session. Please visit Computer Central the day before your session to check that your presentation is functional, especially if your presentation is large and/or complex.

The Speaker Ready Area is located within Computer Central and will be available during the conference if you would like to preview your presentation before you submit it to Computer Central. A computer and an LCD projector will be available that emulates the setup in the session rooms. Please do not plan to make changes to your presentation in the Speaker Ready Area as space is limited.

Computer Central/Speaker Ready Area Hours

Sunday, November 1, 1:00 pm - 7:00 pm

Monday, Tuesday and Wednesday, November 2-4, 7:00 am - 6:00 pm

Thursday, November 5, 7:00 am - 5:30 pm

Please contact Jeremy Gingell, Computer Central Manager, at jeremy.gingell@gmail.com if you have any questions regarding downloading your presentation, Computer Central or the Speaker Ready Area.

If you have questions about or special needs for your presentation (for example, you require video), please contact Jeremy immediately.

We look forward to seeing you at CERF 2009!

© 2009 Coastal & Estuarine Research Federation
P.O. Box 510 · Port Republic, MD, 20676
Ph: (410) 326-7467 · Fax: (410) 326-7466
http://www.erf.org · info@erf.org

Conference Management
5400 Bosque Blvd Ste 680 · Waco, TX, 76710
Ph: (254) 776-3550 · Fax: (254) 776-3767
cerf2009@sgmeet.com